Time Blocking

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We want to share something we’ve found extremely helpful in increasing our productivity – time blocking. I set firm deadlines for my web projects to hit launches on time with no delays. And being a mom (who only works while they are in school), it’s important to me to be as productive as possible on a daily basis in order to hit these deadlines. I could spend 10 hours a day designing a new home page, but that’s probably not the best use of my time. That’s where time blocking comes into play.

What is Time Blocking?

Time blocking is dedicating a set amount of time to a single task (such as social media, blog post writing, or emails). We divide our day into chunks and assign each chunk a task to get done during that time.

How to do it?

Then, I break the tasks into these categories from 7 Habits of Highly Effective People’s time management matrix, which is divided into four quadrants: 1. Urgent and important, 2. Not urgent but important, 3. Urgent but not important, and 4. Neither urgent nor important. I then put all the urgent and important items on to my Google calendar, and I put a time on them. I don’t just put a task such as “Website Home Page” on the to-do list – I also give it a time, such as from 7am-9am. That way I know it can only take me 2 hours. And during that time, I won’t work on anything else except for this task. I continue through to the not urgent but important tasks, i.e. my Peloton workouts and my time with my kiddos. Then I go through to the urgent but not important task of checking emails. For example, I check emails from 7am-7:30am and then not again until 11am-11:15am. This way, now I am focusing on one task at a time and I’m not scrambling to get things done. I know what I have to do and when. I am more efficient and feel less burnt out. And this structure and control has actually given me more freedom. Do you use time blocking in your business? What have you found helpful? Find yourself resonating with these tips? Let’s have a chat and see how we can help you and your business thrive.